Have you ever wondered why so many venues have strict timelines, especially hotels?
The venue, whether it be a corporate, hospitality or conference venue provider is pushing you meet the deadline, and your client hasn’t given you the numbers for catering and/or the rooming list details. You eventually get the information and you’re a little past the venue’s deadline. Not ideal but there’s still a couple weeks to go.
The person you are working with at the venue has to get the information you have sent to the various parties and departments such as chefs, rooming division, operations, audio visual to name a few. Your delay in getting the details impacts on multiple departments, including your event management deadlines.
As any experienced event manager will know, venues can have multiple conferences and events going on at the same time and with so many moving parts, missed deadlines can have a significant impact on your individual event.
Venues, like many Event Managers, have multiple conference and events going on at the one time, with many moving parts and if everyone is late meeting deadlines this can impact your individual event.
What’s changed in Event Management?
COVID saw last minute changes and cancellations without penalty, however this can no longer continue for businesses, and we need to get back to ensuring we book and register on time. Staff shortages have impacted the venue and hospitality sectors significantly, so we need to work together to create a culture that responds to deadlines to ensure successful business for everyone.
What can we do as Event Managers and PCOs?
Educate and guide our clients on the need to have information to you on time, so you in turn can have this to your venue as required. I know that when we are late the venues still pull off amazing conferences and events, but imagine how incredible they would be if we submit everything on time? Being on time will most likely reduce the cost and make you a dream to work with.
Interested in an experienced Event Manager for your next big event or roadshow? Speak with Rae or send an enquiry today.